Empowering your team and operations with MedSpa management software can help achieve new levels of success. Learn about this software and its use here.
There were more than 1,700 DPC practices across the U.S. in 2022 alone, and now there are 2,060 DPC practices in the U.S. The reason this form of care is so popular is because it's helping to transform the way the medical industry is run. DPC helps physicians lower costs, reduces wait times, and makes healthcare more personal and more accessible.
With so much this model accomplishes and the fact that no DPC providers take insurance, this is one of the reasons why most practices that favor efficiency want to learn more about medspa software. Medspa software isn't only used by DPC providers. It's also used by functional medicine clinics and other wellness practitioners as well.
Patients are spending long stints of time, if not hours, in clinic and hospital waiting rooms. Due to other models of care having the capability to reduce or even eliminate these wait times significantly, they can take more patients in a day.
With this spike in volume for practitioners, they need a way to manage it all without sacrificing their productivity. Please keep reading to learn how to elevate your practice with medspa management software and why it's essential for success.
Medspa software transforms the efficiency of a clinic. It does this with little to almost no learning curve. The best medspa software streamlines every facet of a patient visit, your back-end workflows, and behind-the-scenes practice management.
The point of a product like this is to make running a medspa less complex but without the hassle of a complicated installation and difficult training. What practitioners are noticing is that they get to experience some of the top medical spa software features like better patient administration.
Billions of dollars are being spent each year in the U.S. on administrative costs, and that's a problem because it shows that practitioners are also wasting valuable time. A lot of this loss of time falls within billing and reporting procedures. Reporting to public programs and insurers can make this even more difficult.
This is why various practices are adopting models similar to direct primary care. This is due to DPC providers not taking insurance because they provide care based on patients paying a monthly fee.
Patients can also have an unlimited access package to accommodate any needed care. These things allow DPC providers to skip out on insurance filing and paperwork preparation.
While these aren't concerns for all practitioners in the industry today, it doesn't mean they are entirely out of the woods when it comes to task management. This is why providers want a way to combine their tasks in a central location. From patient management and inventory to marketing and charting, this might seem far-fetched, but it's possible.
The software you use should benefit your practice in multiple ways. You need access to better scheduling and on-call shift management.
You also need to be able to manage these things from anywhere without device limitations. The advantages you're offered should strengthen your practice's health rather than jeopardize it.
The right management software will simplify scheduling in a variety of views. Practitioners need a personalized scheduling dashboard to make this happen. That dashboard should offer the capability to see your schedules in a calendar view, be color-coded, and show you rooms of your practice at a glance.
The point is to have everything you need in one snapshot. This will allow for simplified front desk operations. It will also make general reporting easier at the end of the month when you want to determine how efficient your processes have been.
Practitioners need access to streamlined task management as well. They also need to be able to configure appointment types to limit confusion when scheduling.
Overall, it would be best if you had a way to view patient reminders, on-call schedules, and patient appointments in one place. When running a medspa, this needs to be a primary feature.
Administrative costs, on average, are around $266 billion per year. Not to mention, physicians are spending hours, or 16% of their time on administrative work per week, if not more.
Medical spa software helps to reduce the time spent on admin-based tasks. This allows practitioners to refocus and appropriately reallocate their resources.
The best medspa software is going to make your operations more productive. Having various integrations will allow you to combine the tools you currently use with those you didn't know that you needed. What practitioners can expect are more balanced workloads.
Medication reconciliation and treatment tracking will also be simplified. Overall, you will see a boost in how productive your operations and administrative teams are beyond just patient care.
Collaboration tools, in general, increase productivity by about 30%. This is something that medical spa software makes possible through its features. It also positively affects medical spa software users.
Analytics tools integrated into medspa software offer insights into patient demographics, treatment outcomes, and appointment trends. This data empowers medical practices to make more informed decisions. Reporting capabilities help enhance patient care and operational efficiency as well.
The type of reports you can generate will play a part in the operational and financial health of the practice. It would be best to use software that allows you to break apart different elements of your practice. This means you need a view of the patients you've had over a certain period.
You should also have insights on individually billed hours reported by each practitioner. Additionally, you should have a view of practice growth rates and a variety of patient metrics.
Marketing your services is how you're going to get people in the door. Having an intuitive platform to work with will often allow you to do this internally. This could be integrating with social media channels for the practice, working with other practices, or even eCommerce platforms to enable you to expand your brand.
This is a feature that often goes overlooked. However, it would be best to always consider that you aren't likely to have a high client retention rate without marketing.
Charting can take a while if you aren't sure how to navigate the EHR you're using. This is why working with a product with a short learning curve is essential. The user experience is the most important thing to consider when looking for an EHR for a medspa business.
This is because staff is the front line of a practice. An EHR product is what staff uses to run a clinic and all patient communications because manual charting is rarely used at this point.
If your staff isn't comfortable with the product, this can affect productivity. This can also affect speed between visits, although this isn't necessarily important if you favor value-based care. Overall, you want to be able to follow charting processes easily.
This means that an intuitive design should be a must-have. Fillable treatment forms and customizable views are both things that can help elevate your practice with no complexity involved.
Without a fully-capable EHR, you'll likely have your workflows scattered. This can mean a string of continued challenges for practices. This is especially true if they aren't sure where to start with their needs.
One of the issues that your practice could face is fragmented patient communication. This means that the things that should be in a patient's chart will be tossed around. In many cases, this could be across different emails, phone calls, and paper records.
This lack of cohesion leads to miscommunication. It can also cause delays and a suboptimal patient experience. There are a few other things you'll likely experience without medspa software as well.
Appointment scheduling, billing, and record-keeping used to be predominantly manual. This consumed valuable time from staff. It also increased the likelihood of errors and inconsistencies.
Without the right type of software, a practice is stuck doing things like this 'by hand.' Over 66% of hospitals and health organizations are using automation tools. The reason is to increase efficiency, which makes a big difference.
Traditional record-keeping methods make things difficult. This means that practitioners are doing manual charting. This isn't something most modern practices do anymore.
If anything, manual charts are kept as a backup but never used as a primary form of maintaining patient records. You're at risk of experiencing this without the right management software.
The absence of data analytics tools will deprive your practice of valuable insights. This, in a way, can paralyze your operations.
This lack of information prevents a practice from effectively adapting to changing demands. It can also limit the opportunities you'd have for expansion.
Medspa software is designed to simplify the way you run your practice. Having everything in one place limits avoidable errors and incomplete information in charts.
It also helps you sync different integrations into your current workflows. The point behind using the right medical spa software is to automate your operations.
Learn how this is possible by scheduling a demo with Cerbo today.
