Our monthly subscription pricing is based on the number of users, and whether you have any optional add-ons (like the Patient Portal, integrated incoming fax, or telemedicine).
- For example: A practice with 1 prescribing provider, 1 admin/MA, incoming fax, and Patient Portal would pay $402 for their monthly subscriptions.
There is also a one-time set up fee. The set up fee can be paid up front, or in installments over the first year.
Contact us to set up a time to walk you through Cerbo or to provide you with a personalized quote.
Timing note: due to high volumes, we may have a waitlist for new signups. With the waitlist, you can expect a 3-4 week wait between signing up and receiving login information for your new EHR.
New Practice Special
We know how tough it is to start out on your own, often while holding down your day job! Our special pricing for new, part-time solo/ micro-practices can help (<30 patients and <6 months in business).
One-time setup fee waived (save up to $1,195)
Note: there is a $100 non-refundable deposit, which will be applied toward your first monthly invoice.
Monthly User ChargesPricing for the EHR users in your clinic
$ 228-251+Per Month
One full-time primary provider license is required on each account
Additional users may be charged at full (4-5 days or 30-40 hours/ week), or part time (less than 30 hours/ week) rates, as applicable.
|Full Time||Part Time|
|Per Primary Prescribing Provider||$251 per month||$148 per month*|
|Per Primary Non-Prescribing Provider||$228 per month||$136 per month*|
|Per Secondary Supporting/Alternate Provider**||$113 per month*||$67 per month*|
|Per Administrative Staff Person, Medical Assistant, or Nurse***||$56 per month||$33 per month|
|Restricted Access User (schedule-only, biller, reports-only)****||No monthly charge, one-time $15 set up charge|
|* Multi-provider practice only
** Ex: Dietitian, wellness coach, acupuncturist, etc. – available for additional providers in a multi-provider practice only
*** Discounts/comped licenses available for larger practices.
**** If your Restricted Access User needs more access (e.g., making changes to SOAP notes, sending eRx or additional orders, they may be charged as an administrative staff person)
Patient PortalMost Popular
$ 70 – 330Per Month
- $70/month for up to 1000 patient practice
- $115/month for 1001-2000 patient practice
- $230/month for 2001-5000 patient practice
- $330/month for 5000+ patient practice
Incoming e-FaxMost Popular
$ 25Per month
|Integrated Incoming Fax (up to 500 pg/ month or 200 pg/ month for toll-free fax numbers)||$25/month|
|Integrated Outgoing Fax (up to 250 pg/ provider/ month)||Included|
|Additional Fax Pages||$0.15/page|
$ 25 - 35Per provider per month
- $25 per provider per month
(1-on-1 video calling)
- $35 per provider per month
(multiparticipant video calling)
- Appointments/reminders, which include the video link
- Encounter notes, where you can easily tile your video window side-by-side
- We also have a Zoom Integration for an additional $12 per month per provider
ONE TIME Setup FeePay upfront or in 12 monthly payments
$ 1,195One time
- Set up of your private dedicated cloud server on a custom subdomain of md-hq.com
- Security certificates
- Dedicated implementation contact to assist with workflow configuration, basic graphical customization, and user training
Full setup fee is $1,195, or 12 installments of $105/mo.
Custom FormsMost Popular
$ 150hour of development
- We can create custom fillable forms/questionnaires for your clinic
Data ImportsMost Popular
$ --Pricing Varies
- Migrating from another EHR?
- Need to import patient data into our system? We can do that for you. Data imports will be charged separately based on the number of patients and complexity.
Patient Portal StylingMost Popular
$ 300One-Time Fee
- We can make the patient portal stylized to match your website