We believe in transparent pricing with no hidden costs or fees. And we don’t lock you in with long-term contracts and hefty cancellation fees. If you want to leave Cerbo, we will export all of your patient data for free.

Our monthly subscription pricing is based on the number of users, and whether you have any optional add-ons (like the Patient Portal, integrated incoming fax, or telemedicine).

There is also a one-time set up fee, with discounts available based on your circumstances. The set up fee can be paid up front, or in installments over the first year.

For example: a practice with 1 prescribing provider, 1 admin/MA, incoming fax, and Patient Portal would pay $346 for their monthly subscriptions. A typical practice is likely to spend less than 1% of billing on Cerbo, compared to 3-7% of billing charged for similar EHR solutions.

Contact us to set up a time to walk you through Cerbo and provide you with a quote.

New Practice Special

We know how tough it is to start out on your own, often while holding down your day job! Our special pricing for new, part-time solo/ micro practices can help.

Primary provider charged at 1/2 time rate for the first 6 months (requirement for a full-time primary provider license waived)

Patient Portal free for the first year

Monthly User ChargesPricing for the EHR users in your clinic

$ 199-219+

Per Month

One full-time primary provider license is required on each account

Additional users may be charged at full (4-5 days or 30-40 hours/ week), half (2-3 days or 16-20 hours/ week), or quarter time (1 day, 8-10 hours/ week or less) rates, as applicable.


Full TimeHalf TimeQuarter Time
Per Primary Prescribing Provider$219 per month$129 per month*$89 per month*
Per Primary Non-Prescribing Provider$199 per month$119 per month*$79 per month*
Per Secondary Supporting/Alternate Provider**$99 per month*$59 per month*$39 per month*
Per Administrative Staff Person, Medical Assistant, or Nurse***$49 per month$29 per month$19 per month
Per Limited User (schedule-only, biller, reports-only)No monthly charge, one-time $25 set up charge
Multi-provider practice only
** Ex: Dietitian, wellness coach, acupuncturist, etc. – available for additional providers in a multi-provider practice only
*** Discounts/comped licenses available for larger practices.

Patient PortalMost Popular

$ 59 - 199

Per Month
  • Free for new practices!
    (<30 patients and <6 months in business)
  • $59/month for up to 1000 patient practice
  • $99/month for 1001-2000 patient practice
  • $199/month for 2001-5000 patient practice

Incoming e-FaxMost Popular

$ 19

Per month
Integrated Incoming Fax (up to 500 pg/ month or 200 pg/ month for toll-free fax numbers)$19/month
Integrated Outgoing Fax (up to 250 pg/ provider/ month)Included
Additional Fax Pages$0.09/page

TelemedicineMost Popular

$ 20

Per provider per month
  • Cloud-based, HIPAA-compliant video calling is built into Cerbo and fully integrated with:
  • Appointments/ reminders, which include the video link
  • Encounter notes, where you can easily tile your video window side-by-side
  • and the Patient Portal!

ONE TIME Setup FeePay upfront or in 12 monthly payments

$ 995 - 1,895

One time


  • Set up of your private dedicated cloud server on a custom subdomain of md-hq.com
  • Security certificates
  • Data import
  • Patient Portal styled to match your website
  • Custom fillable forms/questionnaires (up to 15 pages)
  • Dedicated implementation contact to assist with workflow configuration, basic graphical customization, and user training

Full setup fee is $1,895, or 12 installments of $166/mo.

Discounts available:

  • $400 off for no data import
  • $300 off for no custom forms (except consent forms/ practice policies; can select from our extensive existing forms library)
  • $200 off for “logo-only” Patient Portal styling, rather than matching your website